VILLAGE OF WORTH
MINUTES OF THE BOARD MEETING
HELD April 24, 2007
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CALL TO ORDER ROLL CALL PLEDGE OF
ALLEGIANCE GOLF COURSE
2007/2008 BUDGET PRESENTATION CITIZEN’S COMMENTS PRESIDENT’S REPORT CLERK’S REPORT TRUSTEE’S REPORT Trustee Alcala Police & Fire Life Safety
Commission Trustee Keller Public Works Trustee Rhein Golf Course Trustee Hartz Building &
Zoning Trustee WernerFinancing & Licensing Bill List Trustee Adamski Beautification Committee Worth Days Committee ATTORNEY’S REPORT ESTABLISHMENT OF
CONSENT AGENDA APPROVE CONSENT
AGENDA CITIZEN’S COMMENTS ADJOURNMENT TO
EXECUTIVE SESSION ADJOURNMENT |
President Guzdziol
called the meeting to order at 7 p.m. Roll call indicated that the following trustees were present: Becky Alcala, Randy Keller, Mary Rhein, Sally Hartz and Barb Adamski. Also in attendance at the meeting were Village Clerk Bonnie Price, Attorney Todd Hayden, Finance Director Barb Maziarek, Village Engineer Cortney Koening, Wayne Demonbreun, Public Works Superintendent and Fire Chief David Hopkins. Pledge of Allegiance Trustee Rhein stated she passed out a new profit and loss summary statement and the only thing that has changed is the debt service and the new figures could be $50,000 too high. Steve Dell stated rounds for the last season are down by approximately 3,000, revenues are at $1.7 million, operating expenses are $523,000, payroll was $705,000, cost of goods sold $184,000, net operating income at $289,000. The 3,000 rounds were lost in three months, May, September and October due to inclement weather. The lost rounds resulted in a decrease in golf income of $160,000 and $50,000 in food and beverage. The 2007 budget reflects an increase in payroll because of the increase in minimum wage, the rounds are budgeted at 29,000, and there is an increase in the improvements budget to finish projects on the course to increase rounds. There was a $1.25 increase in food and beverage due to the renovations in the bar area. Word of mouth for golfers is huge and Water’s Edge needs to work on the image, to have the golfers return. Water’s Edge will be hiring an outing sales person. The party business is a business that can grow along with the year round restaurant business. Chris Patterson stated Water’s Edge has partnered with a few different companies to provide email blasts to golfers at no cost to Water’s Edge. The frequent fairway program will continue with a slight change to the point system. Winter capital improvement plan has gone well, the course looks good for spring. The maintenance equipment lasts approximately four to five years and leasing will continue on an annual basis. Trustee Hartz questioned the money Water’s Edge owes the village. Steve Dell stated that figure is under winter cash fund. Trustee Hartz questioned how the $60,000 figure was computed. Steve Dell stated the number is an estimate. Trustee Hartz stated the numbers don’t add up. Steve Dell stated we have exhausted all the cash reserves. Trustee Rhein stated Kemper did not take 2005’s management fee until May. Steve Dell stated the cash is very tight. President Guzdziol questioned the bond payments. Trustee Rhein stated the bond payment numbers from last year are not correct. President Guzdziol stated the finance committee should review the budget. Trustee Rhein stated this budget is on the agenda to discuss. Trustee Rhein stated she has spoken with the Wednesday and Thursday night leagues and they have stated the investments in the course are showing. Resident Jack McGrath inquired items on the consent agenda for the Southland Convention and the basement renovations. President Guzdziol stated those items will be covered in reports. President Guzdziol stated on the consent agenda is the approval of the agreement with Southland Convention & Visitors Bureau. Without any objection. This will remain on the consent agenda. President Guzdziol read a proclamation for the Motorcycle Awareness Month for May. President Guzdziol stated the Village must have a compliance plan for ADA issues on file. President Guzdziol asked that when the draft is prepared that the trustees review the plan. Clerk Price stated on the consent agenda is the approval of the Naturals softball team tag days on May 4, May 18 and June 8, 2007. Without any objection. This will remain on the consent agenda. Clerk Price stated on the consent agenda is the approval of the Knights of Columbus #1444 tag days on September 21-22, 2007. Without any objection. This will remain on the consent agenda. Clerk Price stated on the consent agenda is the approval of the Knights of Columbus #143201 tag days on September 21-22, 2007 (111th and Ridgeland only). Without any objection. This will remain on the consent agenda. Clerk Price stated the Village will be honoring our soldiers on April 26, 2007 at Water’s Edge. Clerk Price stated President Guzdziol received a fax regarding the debris on the boat launch and walking path. Clerk Price has contacted SWAP and SWAP will clean the area on May 14, 2007. Clerk Price stated most residents have received their Allied Waste garbage bill; the invoice is for $79.92 with a $3.92 fuel recovery fee. The increase is actually the CPI, which the board approved. The total amount on the garbage bill should be $83.84. The CPI should only be calculated on the waste removal not the tote rental. Clerk Price stated the Accounts Receivable clerk’s computer crashed, hard drive won’t spin and the motherboard fried. There is some money available in the budget for an expenditure of a new computer. The old computer is over eight years old. The new computer is $640. Clerk Price stated two business owners, Oh Boy Pizza and Crystal Cleaners have complained about the parking on 113th and Harlem. The Jerusalem Restaurant stated on their business license application that they had eight seats and carry out. Clerk Price stated she counted 50 seats at Jerusalem Restaurant. Clerk Price stated our ordinance regulates parking by square footage not by the number of seats. Clerk Price inquired whether the board would consider changing the ordinance to the number of seats. Clerk Price stated the business owners would be happy with designated spaces for each business. Building Commissioner Zartler is working with the landlord to get the businesses in that strip mall designated parking spots. President Guzdziol stated that Commissioner Zartler would look into these problems. President Guzdziol stated that many businesses in town would not have enough parking and how would you enforce that? Trustee Alcala submitted the fire report for March. Trustee Alcala read two letters of appreciation regarding the fire department. Trustee Alcala read a letter of commendation for three police officers. Trustee Alcala stated on the consent agenda is the approval of the proposal from Curtin Builders for the police basement renovations in the amount of $24,000. Trustee Keller stated the last time this item was on the consent agenda; the Board approved the expenditure not to exceed $5,000. Trustee Keller questioned what has changed that the proposal is now $24,000? Trustee Alcala stated the job was going to be done with community service hours. Trustee Keller inquired on who drew up the plans for the renovations? Trustee Alcala stated Robinson Engineering. Trustee Keller stated to partition off a room is going to cost $25,000? Trustee Alcala stated this money is coming from the seizure fund and grant money. Trustee Keller stated the Police Department still needs new squads. President Guzdziol stated the Police Chief has been working on this for a while. Trustee Keller questioned whether the purchasing policies were followed, were all the proposals received in sealed bids? President Guzdziol stated to the best of his knowledge he did, but the Chief is not here now to verify that. Trustee Rhein stated in the Village’s purchasing policy it clearly states that the board has to approve the proposal of any project over $20,000, the specifications must be advertised, with sealed bids coming back to the Clerk. Trustee Rhein would like this item pulled from the consent agenda. Trustee Alcala stated she would speak to Chief O’Connor. Trustee Alcala stated there is a Life Safety meeting on May 16, 2007. Trustee Alcala asked for an executive session for the purpose of 2(c)(1) the appointment, of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity and to discuss 2 (c) (2) collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees and to discuss 2 (c) (11) litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. Trustee Keller stated the water was tested in March and it is safe for consumption. Trustee Keller stated on the consent agenda is the approval of the expenditure for Sensus 3600 vehicle transceiver unit at $15,500 in the 2006/2007 budget. Without any objection. This will remain on the consent agenda. Trustee Keller stated on the consent agenda is the approval of Resolution #07-04—a resolution regarding emergency mutual aid in Public Works. Without any objection. This will remain on the consent agenda. Trustee Keller stated on the consent agenda is the approval of Resolution #07-05—a resolution regarding non-emergency mutual aid in Public Works. Without any objection. This will remain on the consent agenda. Trustee Keller stated on the consent agenda is the approval of the agreement with Warren Oil to purchase fuel for the village at 8 cents over OPIS. Without any objection. This will remain on the consent agenda. Trustee Rhein stated Water’s Edge is open and the restaurant is open Monday through Sunday from 9 a.m. to 9 p.m. Trustee Hartz stated the REDB met on April 5, 2007 for two items—a variance on 6825 W. 112th Place and a 5-2-6 determination for an e-bay consignment store at 11350 S. Harlem. Trustee Hartz stated the REDB granted a special use permit for the e-bay consignment store located at 11350 S. Harlem. Trustee Hartz stated she would like to direct the attorney to prepare an ordinance for the property located at 6825 W. 112th Place to subdivide one lot into two lots and the request for a variance to build on two 50’ lots rather than the required by Section 5-5A-3 (b) of the Village Code, and a variance for the lot area of each lot being 6,750 square feet rather than the 7,500 square feet as required by Section 5-5A-3 (A) of the Village Code. Trustee Rhein asked this item be held for separate vote. In the absence of Trustee Werner, Trustee Hartz directed the attorney to prepare an ordinance regarding the $500,000 one-year note. Trustee Hartz stated Finance Director Barb Maziarek has given the board three options for repayment. Without any objection. This will remain on the consent agenda. In the absence of Trustee Werner, Trustee Hartz stated on the consent agenda is the approval for the bill list in the amount of $235,982.43. Trustee Rhein questioned an item regarding AEK payroll and when the Village will roll out the new payroll. Finance Director Maziarek stated at least 3 months. Trustee Rhein questioned an item from McGladrey and Pullen and how much did the Village pay for our 2006-2007 audit. Finance Director Maziarek stated she would look into it. Trustee Rhein asked if the Village will bill the police pension for the work done on the audit? Finance Director Maziarek stated yes. Without any objection. This will remain on the consent agenda. Trustee Hartz read a memo from Trustee Werner requesting the Finance Director to set up a separate account for the repair the water transmission coming from Chicago. Clerk Price questioned the $4.63 water surcharge. Finance Director Maziarek stated the Village could always raise the rate. Clerk Price questioned if we could use the surcharge for the expenditure of $200,000 for the transmission line repair. Clerk Price stated that some of the surcharge is being used to pay back the loan that we took to have the water tower painted. Clerk Price stated that there should be money left over and that could be used to repair the transmission line. Finance Director Maziarek stated the money is in an enterprise fund in the general ledger not a separate account. Trustee Keller questioned Finance Director Maziarek if she could tell the board where that money is going. President Guzdziol asked Finance Director Maziarek to look into this. No report. Attorney Hayden stated on the consent agenda is approval of Ordinance #07-12 an ordinance amending the village Code to add a Class E Liquor License. Without any objection. This will remain on the consent agenda. Trustee Rhein seconded by Trustee Keller to establish the consent agenda. A voice vote followed. Motion carried. Consent Agenda
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